Guidelines issued by the Dean of HAMU to reduce the risk of the occurrence and spread of covid-19
– updated 29 september 2020
In line with the City of Prague Public Health Authority’s regulation in effect from 21 September 2020, and in view of the fact that provided certain conditions are observed, the prohibition on students being physically present during teaching at universities does not extend to e.g. clinical and practical training and practice, individual visits to libraries and study rooms, individual consultations, rehearsals, and laboratory, experimental or artistic work, the Dean’s Guidelines applicable from 3 September 2020 have been updated and extended as follows:
-updated (applicable from 29 september 2020):
Operational rules for teaching, final examinations, entrance EXAMINATIONS, etc.
- for artistic activities in the form of individual consultations, the maximum number of persons in a classroom or premises assigned to this purpose is defined as follows:
- for music disciplines, a maximum of 5 persons, including the teacher and accompanist. This also applies to the disciplines Jazz Interpretation (ensembles) and Opera Directing (opera rehearsals)
- for dance disciplines, a maximum of 15 persons, including the teacher and if applicable the accompanist
- the teaching of theoretical subjects shall take the form of distance learning. Teachers from the Music Theory Department and the Musical-Theoretical Disciplines Section have been familiarised with distance learning, and this teaching method has been communicated to and approved with the heads of the relevant departments,
- students may prepare for individual consultations in the faculty’s classrooms, but here too compliance with aforementioned numbers of persons applies,
- for teaching or rehearsal, students and teachers at all HAMU departments shall only use their classrooms, and there is no requirement for advance reservations to be made with the appropriate secretariats,
- students in those departments where it was the custom to reserve classrooms for rehearsal using the electronic reservation system may again use this option,
- provided the relevant hygiene rules and the 1.5 m social distancing rule are observed, face coverings will not have to be worn for individual tuition in classrooms and halls. If one of those present during teaching requests that the others use nose and mouth protection, and this is technically feasible, the others shall be obliged to comply,
- all of those present during final examinations and the admission procedure shall be obliged to wear face coverings,
- make maximum use of the option of electronic registration via the KOS system to register students for senior years / additional academic years to limit personal contact within the faculty’s study department,
- future students who visit HAMU to register in person shall not be obliged to sign their names at reception or hand over a declaration that they do not have any symptoms of an infectious viral disease. They must report to reception and shall enter HAMU on the basis of lists from the study departments,
- if the conditions permit, minimise the risk of transmission between study groups by organising joint lectures in distance mode,
- study groups should remain closed if possible and should not mix.
Public theatre and dance performances, concerts, etc.
- planned concerts and performances have not been cancelled, on condition that there is full compliance with the Czech Ministry of Health’s current measures concerning public events,
- for public dance and theatre performances, concerts, etc., all viewers in the auditorium must wear face coverings,
- for public dance and theatre performances, concerts, etc., performers on stage are not obliged to wear face coverings.
Liechtenstein and Hartig Palace opening hours
- the faculty’s opening hours are Monday to Friday 9 a.m. to 9 p.m., Saturday 9 a.m. to 6 p.m. The faculty is closed on Sundays and public holidays,
- all of the faculty’s premises (LP, HP, UZA, Ateliér HAMU – Studio TON) are accessible during opening hours, and access to these premises is ONLY possible via reception.
The following remain in force (since 3 september 2020):
Rules for shared internal areas of hAMU facilities
- everyone in the shared internal areas at HAMU facilities is obliged to wear face coverings, i.e. mask, respirator, mouthpiece, scarf, etc.,
- all outside parties (visitors, suppliers and service providers) who have an urgent reason to enter the Liechtenstein Palace or Hartig Palace are obliged to sign their names at reception and hand over a declaration that they do not have any symptoms of an infectious viral disease, and the reception staff shall record such visits in the visitors’ book, with telephone numbers for the purposes of tracing if required; this obligation does not apply to HAMU students and staff,
- persons with more serious symptoms of respiratory diseases, especially loss of taste and smell and high temperatures, are barred from all AMU facilities,
- students and staff are obliged to allow their temperatures to be taken if this is adopted as a measure,
- attention must be paid to strict hygiene precautions, obligatory hand sanitisation upon entry, the frequent disinfecting of working surfaces, entrances and door handles, and frequent handwashing.
Organisational measures for HAMU staff
- try to limit direct personal contact and prioritise written and electronic communication and telephone calls; written messages will be relayed via the mailboxes outside the Dean’s Office,
- a special regime (e.g. home office) can be agreed with line managers for risk groups (people aged over 70, people with medical conditions, etc.),
- library staff shall sanitise their hands more frequently when working with books and other printed materials,
- rules for meetings:
a) anyone who convenes a meeting must draw up a list of all attendees and retain it for a period of one month,
b) telephone numbers and email addresses must be listed for all parties who are not AMU staff or students,
c) if someone who convenes a meeting shares an office with more than one staff member, HAMU meeting room no. 1028 shall be preferred, and it can be reserved via the Arts Operation reservation system,
d) participants shall if possible maintain a distance of at least 1.5 m from one another, including the placing of chairs, and the room shall be regularly ventilated to ensure proper air circulation,
e) the relevant line manager may prescribe an ad hoc regime (e.g. home office) for places with limited space (offices, technical facilities, etc.) or places where people from risk groups work, so as not to disrupt the normal functioning of the office or facility,
f) any employees who suspect they may have the symptoms of an infectious viral disease shall proceed in accordance with the “Procedure in the event of symptoms of an infectious viral disease” set out below
Rules for sessions of the collective bodies
- the nominating of candidates for the rector by the collective bodies (HAMU’s Academic Senate and Arts Council, the Dean’s advisory board, etc.) should not be conducted in distance mode (other than for persons who are in quarantine or who are members of risk groups),
- sessions of these bodies should be conducted wearing face coverings and in rooms where a distance of 1.5 m can be maintained.
Halls of residence
- student gatherings in shared areas of the halls of residence shall be restricted by a regulation issued by the halls manager,
- outside visitors are obliged to register and provide their telephone numbers for the purposes of tracing.
Special recommendation for students’ extracurricular activities: for the sake of their studies, students should consider whether there is any need for them to spend their evenings in places where there is a higher risk of infection (bars, clubs, etc.).
TRIPS AND HOLIDAYS ABROAD, ERASMUS placements
- work trips to countries other than low-risk countries are prohibited,
- holiday travel to countries other than low-risk countries is not recommended,
- students/staff must not be sent for study/work abroad to countries other than low-risk countries
Admitting foreign nationals for economic or educational activities
- the issuing of a “Certificate of an entity on Czech territory admitting third-country nationals for the purposes of economic or educational activities”, as required by consular departments abroad when issuing visas, shall be administered in line with the guidelines issued by Vice-Rector Radok Žádná,
- the website of AMU’s International Relations Department includes a Declaration form in English; upon their arrival in the Czech Republic all foreign teachers, experts and students shall complete and sign the form and submit it to the relevant international department of the faculty or AMU workplace where they will be working
Procedure for HAMU students and staff in the event of symptoms of an infectious viral disease
- HAMU staff and students with any symptoms, however mild, of COVID-19, including a temperature of 37 °C or more, coughing, shortness of breath, digestive problems, loss of taste or smell, or fatigue, shall notify their general practitioners remotely and send an email to firstname.lastname@example.org. If they are unable to send an email they should call 777 453 553. Persons with symptoms of an infectious viral disease must not enter HAMU’s facilities.
- staff and students identified as having been in contact with someone displaying any of the aforementioned viral disease symptoms will be sent into isolation without delay following the approval of their line managers or heads of department. Following agreement with the line manager, an employee shall work from home (home office), and following agreement with the teacher, a student shall study while self-isolating (online learning, self-study), until the result of a medical examination of the symptomatic person is known.
- if staff are not recognised as being temporarily unable to work (due to sickness or quarantine) and are self-isolating to prevent them from spreading an infectious disease, following agreement with their line managers or teachers they shall work or study from home (home office, online learning, self-study).
Operation of the LP reception rooms and the Inspirace Theatre
- under the terms agreed with HAMU’s Arts Operation,
- any event must finish by midnight on the day in question,
- if no events are scheduled for the reception rooms or the Inspirace Theatre, the gates to both LP entrances shall be locked at 10:30 p.m. on weekdays and at 8:30 p.m. on Saturdays, Sundays and national holidays.
CAFÉ HAMU opening hours
- Mon – Fri 8:00 a.m. – 8:00 p.m. (for concerts, at least until the end of the interval)
Sat – Sun as required by Arts Operation
HAMU Club opening hours: Mon – Fri 11:30 a.m. – 3:00 p.m. (only for serving lunches)
- a distance of at least 1.5 m must be observed when ordering/collecting food
- the operator has undertaken to implement the option of paying by payment card from 1 October 2020 onwards
Any exemptions from these guidelines are subject to approval by the Dean of the faculty.
I thank you all for cooperating and complying with all of these rules, and for behaving responsibly.
Professor Ivan Klánský
Dean of HAMU
24 September 2020
2. October 2020